School of Indigenous Studies

Guidelines and forms


Assignment coversheet




When you enroll at UWA you are automatically assigned an email address.This address is then used for official electronic correspondence unless you advise in writing that this is not acceptable. For more information about your UWA Student Email account and services available you should visit UWA Information Services.

Staff may communicate with students by email, either directly or through the unit?s LMS portal, so all students should ensure that they:

  • activate their Pheme account and student email account immediately on commencement of a Unit.
  • check their account and Unit LMS site regularly (at least twice per week).
  • communicate with University staff ONLY through their student email account (staff are not required to respond by email to any other addresses.)

Additional readings and resources will be made available on the Learning Management System (LMS)

For assistance with LMS consult the help page or contact Student IT support. You can also browse answers online anytime or ask a question through Ipoint.

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Student Support

Student Services offers services and programmes that complement the university experience and promote links with the broader community. Information about the services offered is available on the Student Support website.

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Student Guild

Information about the University Student Guild is available on the Guild website.

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All newly enrolled students (at any level) are required to complete the Academic Conduct Essentials (ACE) unit. 

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Charter of Student Rights and Responsibilities

The Charter of Student Rights upholds the fundamental rights of students who undertake their education at the University of Western Australia. It recognises that excellence in teaching and learning requires students to be active participants in their educational experience.  It upholds the ethos that, in addition to the University's role of awarding formal academic qualifications to students, the University must strive to instill in all students independent scholarly learning, critical judgement, academic integrity and ethical sensitivity. Please refer to the Guild website for the full charter of student rights. The University?s Charter of Student Rights is available from the Policies website

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Unit Attendance, Engagement and Participation

In accordance with University regulations, attendance of a unit and all its associated classes is compulsory (see General Rule .2.1.16). Under General Rule, students are required to attend prescribed classes and submit work of a satisfactory standard. Under General Rule a student may be prohibited by the School from undertaking further study or examination in the unit concerned if the requirements of are not met.

Many units contain an assessment component based on unit attendance and participation. Participation calls for an active engagement with all the materials presented in the class whether delivered by staff or by fellow students. Active engagements call for prior reading and preparation for all classes with questions prepared ahead of time to assist with class discussions and seminar debates. Staff will monitor and document this engagement, as well as ask for seminar feedback during every class to assist with the unit participation assessment. If any student cannot make class then they are advised to email the Unit Coordinator or Tutor as soon as possible.

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Return of Student Work

Marked assessments submitted on time will be made available for collection by students at least one week before the next assessment in the unit is due, or no more than four weeks after submission, whichever is sooner.

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Use of Student Feedback

Students are invited and encouraged to complete a SURF questionnaire at the end of the course. Further, students are welcome throughout the semester to discuss any issues raised in class that require further clarification. Don?t hesitate to ask during or after class!

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Academic Writing

Student Services provides an online guide to assist you in writing essays and general academic writing. Tools, techniques and tips on how to complete your written assignments are available on the STUDYSmarter website. Further essay writing advice and a guide to appropriate language and terminology is provided on the ***SIS website***.

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Special Consideration

We know that personal issues like illness or other significant situations can affect your academic performance. Special Consideration allows the students? Allocated Course Advice Office to take into account significant and unforeseen factors that may have affected student academic preparation or performance, such as: 

  • significant personal illness.
  • death or serious illness of someone close to you.
  • other significant circumstances.
Your Allocated Course Advice Office can consider:

  • extensions for assignments
  • withdrawal or changes to courses
  • changes to your final grade in a unit of study
  • deferred examinations.

Special Consideration may be authorised only by the Students? Allocated Course Advise Office. All cases (requests for assignment extensions, for example) require the submission of an official extension form before the due date. To view the full University Special Consideration policy and application procedures including the application form go to the Guild website.

The form should be completed fully and accurately. In the case of Extensions, students must have Section 6 of the form completed by a suitable report provider or submit a written report that includes the information requested in Section 6.  Incomplete forms will be rejected.

Forms should be submitted to the Allocated Course Advice Office(Reception), and will then be forwarded to the Associate Dean (Teaching & Learning) who, in consultation with the Unit Co-ordinator where appropriate, will consider whether there are adequate grounds for an extension, the date of which will be specified by the Associate Dean (Teaching & Learning).

Forms submitted outside the time limit will not be accepted unless the student is too ill to attend University to lodge the form, in which case the form may be lodged when the student returns to University. In these cases students should make a reasonable effort to inform the Faculty verbally that they will be applying for an extension.

Extension slips will be attached to students' submissions when they submit to notify academic staff not to deduct marks.  Where pieces of assessment are submitted before an extension slip is available, the slip will be placed in the relevant academic's pigeonhole for their information.

The School approves extensions only in exceptional circumstances. For reasons of consistency, extensions may be authorised only by the Associate Dean (Teaching & Learning). Academic staff members in the School do not have the authority to approve extensions.

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This procedure provides guidance for students on the timely and suitable completion of assignment work and the penalties that apply to the submission of late work:

  • All assessment tasks are due no later than the deadlines and procedures for submission clearly indicated in the Unit's Assessment Mechanism Statement, with the exception of in-class assessment items such as tutorial presentations. 
  • Assessment tasks will receive a penalty of 5% for each day that they are late, including weekends.
  • Assessment tasks which are more than 10 days late (including weekends) will receive a mark of zero but feedback will still be provided.
  • Essay submissions will have allowable minimum and maximum word counts defined in the Unit's Assessment Mechanism Statement.  A 5% mark penalty will be incurred for every additional 10% of words (or fraction thereof) over the maximum allowable word count.
  • All submission procedures shall remain open until end of semester for late and extension submissions.
  • Computer-related difficulties will generally not be considered grounds for extension, particularly where this is largely the outcome of time mismanagement or where students lose work that has not been backed up. Students are encouraged in the strongest possible terms to back up their work regularly on an external device.
  • Computer related difficulties will generally not be considered grounds for extension. The School expects that students who are required to produce work on computer:
  • familiarise themselves with the hardware/software being used for a given project and, if necessary, seek additional tuition from lecturers/tutors or through web-based tutorials.
  • investigate issues of software compatibility between university and home computers.
  • start work early so as to avoid the high demand on computers close to assignment deadlines.
  • allow themselves sufficient time to present and or upload the work in line with project submission requirements.
  • allow for the possibility of long queues in University computer labs in the lead up to submission due dates. Marks may be deducted for incompleteness or for failing to meet required presentation formats. Mismanagement of time is not grounds for an extension.
  • Extensions may be considered in the case of hardware/software difficulties or lost work but will only be granted for lost or stolen work or computer difficulties if students have, through no fault of their own, lost both the original and a back-up copy of their work. If students lose work and do not have a back-up they will not be granted an extension.
  • It is a student's responsibility to ensure that their work is received in the appropriate format by the due date. It is also a student's responsibility to check their results and check for any feedback. Where students find that their work has not been received, or their feedback is not issued, they must contact their Unit Co-ordinator immediately (usually within two University working days of the release of results for a piece of assessment). If a response is not received within two University working days, or the response is not considered satisfactory students should immediately contact the School?s Associate Dean (Teaching & Learning).
  • Where work is lost or deemed not to have been submitted appropriately, it is a student's responsibility to prove that the work was completed on time. Failure to notify the Faculty of missing work in a reasonable time period may make it impossible for the Faculty to determine if the work was submitted as claimed, and a mark of zero will be awarded.
  • Submissions should not be e-mailed to staff unless prior arrangements have been made by the Unit Coordinator.
  • Any assessment task which is submitted after the time indicated in the assessment mechanism statement on the due date without a formal approved extension will be considered late and appropriate penalties will be applied. The Late Work Procedure should be read in conjunction with the School?s Extension Procedures noted above in Special Consideration.
Physical submissions must be accompanied by a completed assignment cover sheet available from this page.

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Ethical Scholarship, Academic Literacy and Academic Misconduct

Ethical scholarship is the pursuit of scholarly enquiry marked by honesty and integrity.

Academic Literacy is the capacity to undertake study and research, and to communicate findings and knowledge, in a manner appropriate to the particular disciplinary conventions and scholarly standards expected at university level.  

Academic misconduct includes plagiarism, collusion and other forms of cheating. The University of Western Australia defines Academic Misconduct as "any activity or practice engaged in by a student that breaches explicit guidelines relating to the production of work for assessment, in a manner that compromises or defeats the purpose of that assessment".  Guidelines for avoiding plagiarism are also provided on ***the Essay Writing Advice page***. The full University misconduct policy is available on the UWA Policies site.

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If students feel they have been unfairly assessed, they have the right to appeal their mark by submitting an Appeal Against Academic Assessment form to the Head of School at their respective Allocated Course Advice Office. Submit through the School?s reception office. The form must be submitted within twenty working days of the release of the formal result. It is recommended that students contact the Guild Education Officers to aid them in the appeals process. They can be contacted on +61 8 6488 2295 or Full regulations governing appeals procedures are available from Academic Policy Services

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